Directive on the Management of Procurement

The directive ensures that procurement of goods, services and construction obtains the necessary assets and services that support the delivery of programs and services to Canadians, while ensuring best value to the Crown.

Supporting tools

Guide:

• Key Considerations When Procuring Professional Services, Guide
• Official Languages in Federal Procurement, Guide to
• Proactive Publication of Contracts, Guide to the

Mandatory procedures:

• Limitation of Contractor Liability and Indemnification in Contracts
• the Proactive Publication of Contract Information and Reporting
• Contracts Awarded to Indigenous Businesses
• Business Owners When Procuring Professional Services

More information

Policy:

Topic:

Hierarchy

Archives

This directive replaces:

• Management of Procurement, Directive on the [2021-05-13]
• Management of Procurement, Directive on the [2023-06-22]

The Directive on the Management of Procurement, which took effect on May 13, 2021, replaced the following instruments:

• Contracting Policy
• Policy on Decision Making in Limiting Contractor Liability in Crown Procurement Contracts

The directive has subsequently been amended:

• Effective April 1, 2022, to include a new Appendix E: Mandatory Procedures for Contracts Awarded to Indigenous Businesses that describes procedures to address the Government of Canada’s requirement that a minimum of 5% of the total value of contracts is awarded to Indigenous businesses annually;
• Effective April 1, 2023, to integrate human rights, the environment, social and corporate governance, supply chain transparency principles, and Public Services and Procurement Canada’s Code of Conduct for Procurement into all government procurements;
• Effective June 30, 2023, to add requirements for risk-based systems of internal control, information management and proactive publication of contracts, and to reflect that the Guidelines on the Proactive Disclosure of Contracts have been updated and renamed Guide to the Proactive Publication of Contracts; and
• Effective May 29, 2024, to include new requirements related to values and ethics, documentation and reporting, as set out in:
  • Subsections 4.1.7, 4.2.2, 4.2.3.4, 4.2.3.5, 4.3.2.2, 4.10.1.10 and 5.6.9
  • Appendix D.7: Ineligibility and Suspension Policy (Responsible department: Public Services and Procurement Canada); and
  • Appendix F: Mandatory Procedures for Business Owners When Procuring Professional Services.

  Appendix C: Mandatory Procedures for the Proactive Publication of Contract Information and Reporting

  In order to support the deputy head in fulfilling proactive publication of contract information and reporting requirements:

  • C.1 Contracting authorities are responsible for the following:
    • C.1.1 Ensuring that accurate information and data on contracts are entered in the department’s designated financial and contracting systems of record;
    • C.1.2 Reporting to business owners when procuring on their behalf at the time of contract award or amendments by:
      • C.1.2.1 Providing a copy of the contract or amendments; and
      • C.1.2.2 Reporting the procurement strategy associated with any disclosure of the contract or amendments;

      Reporting requirements for proactive publication of contract information

      • C.2 Senior designated officials for the management of procurement are responsible for the following:
        • C.2.1 Proactively publishing information on contracts in accordance with Part 2 of the Access to Information Act and any associated policies, directives or guidelines, including the Guide to the Proactive Publication of Contracts;
        • C.2.2 Ensuring that the data included in the proactive publication of contract reports is materially accurate and complete;
        • C.2.3 Establishing risk-based internal controls to ensure the accuracy, completeness and timely proactive publishing of information on contracts over $10,000;
        • C.2.4 Ensuring that the contract data elements are reported as prescribed by the Treasury Board of Canada Secretariat,
        • C.2.5 Proactively publishing the following contract information on a website designated by the Treasury Board of Canada Secretariat:
          • C.2.5.1 Publishing quarterly, within 30 days after the end of the first three quarters of a fiscal year (April to June, July to September and October to December) and 60 days after the end of the fourth quarter (January to March), each contract entered into by or for the department that is valued over $10,000, positive and negative amendments valued over $10,000, and any positive amendments that modify the initial value of a contract to an amended contract value that is over $10,000; and
          • C.2.5.2 Publishing for each calendar year, by May 30th of the following calendar year, the aggregate total value of all contracts valued at $10,000 and under, the aggregate total value of all positive or negative amendments valued at $10,000 and under, and all acquisition card transactions;

          Reporting requirements for Comprehensive Land Claims Agreements

          • C.2.7 Providing quarterly reports to fulfill the legal obligations of modern treaties and the policy requirements;
            • C.2.7.1 Contacting the Business Development Division of Indigenous Services Canada at aadnc.clcanet.aandc@canada.ca for enquiries on any of the following:
              • C.2.7.1.1 How to report on Comprehensive Land Claims Agreements and planned procurements in the Nunavut Settlement Area;
              • C.2.7.1.2 Market research and engagement with Inuit firms or the Nunavut Tunngavik Incorporated.

              Reporting requirements for trade agreements

              • C.3 Public Services and Procurement Canada is responsible for providing contract statistics to the Privy Council Office, Innovation, Science and Economic Development Canada and Global Affairs Canada on procurement contracts awarded by the Government of Canada and federal Crown Corporations to meet the reporting requirements of trade agreements.

              Reporting requirements for contracts with former public servants in receipt of a pension under the Public Service Superannuation Act

              • C.4 Senior designated officials for the management of procurement are responsible for the following:
                • C.4.1 Ensuring that a quarterly report is provided to the Minister on all such contracts; and
                • C.4.2 Providing ministers, at the outset of each fiscal year, with an overview of the types of such contracts that may be issued for the year.

                Reporting requirements for emergency contracts and contractual arrangements

                • C.5 Contracting authorities are responsible for the following:
                  • C.5.1 Providing a report to the Treasury Board of Canada Secretariat, within 60 calendar days of entering into or amending a contract or contractual arrangement issued in accordance with Appendix A: Contracting Approvals, section A.3 (Emergency contracting limits), that includes:
                    • C.5.1.1 The justification for the pressing emergency and detailed information about the circumstances of the emergency situation;
                    • C.5.1.2 The type and total value of the awarded contract;
                    • C.5.1.3 The reason or reasons why the bidding requirements were not practical or permissible;
                    • C.5.1.4 The department or agency’s delegated contracting authority level at which the emergency contract entry was approved; and
                    • C.5.1.5 Information about limitation of liability or indemnification decisions for contracts or contractual arrangements entered without Treasury Board contracting approval regardless of the dollar value, where applicable;